These pages provide a variety of resources for Student Life faculty and staff. Supervisors and department heads can find guidance on onboarding new employees, as well as information about accounts payable, contract management, P-Card services and purchasing.
Find important information relating to a new employee’s on-boarding process.
What to do when a staff member in your department is changing positions or continuing their education.
Any faculty or staff member must submit a written notice of resignation or retirement to your supervisor.
Learn how to complete a Departmental Payment Form (DPF).
Game Day Partners
See information about the voluntary Game Day Partners program available to staff.
Student Life Resources
- Common PCard report errors
- Commonly used expense account code list
- Student Life spending guidelines and Concur requirements policy
- Student Life Concur best practices
- Vendor Payment Checklist
Other UA Resources
Find more helpful resources.
Purchasing Policy and Guidelines
Find information related to purchasing, such as the purchasing process introduction, the Purchasing Process Flowchart, the approved contract vendor list, the expenditure matrix, buyer commodities and the Vendor Disclosure Statement.
Licensing and Branding
UA Licensing and Branding forms and FAQs for promotional items, clothing and awards. All concur transactions related to these purchases require a licensing and branding approval form.
Purchasing Card Forms
Access frequently used purchasing card forms such as the p-card application, the limit increase request form and the card cancellation request form.
Accounts Payable
Find information for vendors, travel, spending, gratuities policies, vendor registration and UA gift cards.
Contract Management
Access information about contracts, professional services and independent contractors.
A Vendor Disclosure Statement is required for all contracts over $75,000.
Sales Tax
UA is tax exempt in Alabama and several other states. View a complete list of those states and a list of vendors who require the AL Tax ID number and their specific tax exemption form.